Overview

It took some time for me to rule out Toodledo. In all honesty, I think it’s one of the more GTD-oriented and powerful solutions available.  I do want to call special attention to the fact that this application handles Next Actions in a manner consistent with the way GTD tasks should flow.  This has been a pain point for me in my current system Doit, and the one I felt was its closest competitor.  With Toodledo, there is no status assigned to a new task, leaving the user to identify and set the status of the true Next Action.

The web platform is built on HTML5 but doesn’t permit some of the simple drag-and-drop operations its competitors support.  Still, all of the task attributes can be set by a click or two of the mouse and you can email tasks directly to your inbox as a collection method.  The shortcoming is obvious if you need to edit multiple tasks at one time; dragging them to a context or a status is not an option.

Despite having acquired a fairly decent Android app recently — it has a 4.2/5.0 rating — they are in the process of raising crowd-funding dollars to improve it further.  There have long been third-party Android apps that integrate with it, but each of the ones I tried have their own shortcomings.  In the end, there’s no native Windows or Mac app, so web access is required to use it from a laptop.

Pros

• One of the most GTD-ready implementations on the market.
• Supports capturing ideas (as notes) or forming ideas into outline format for later digestion.
• Supports subtasks, which many people find beneficial for task management, though this does require a paid account.
• In multi-line format, the display of tasks takes up more room that in list format, but you can adjust virtually everything about tasks without having to dive into other screens.

Cons

• No Windows or Mac apps, meaning that access to task list only works from a laptop if internet connectivity is available.
• While the UI is easy to use quickly, it is not pleasant looking.  If you like a cool interface, chances are you’ll be underwhelmed with this one.  To be fair, this shouldn’t really matter.

Let’s see how the features compare against my list:

User Interface

For some reason, the UI didn’t really jive with me, and while this may sound shallow, I just didn’t like the way it looked.  Ultimately, the interface is great for updating individual tasks and each of its important attributes though.

If your primary usage is going to be via web with some reliance on a mobile app, you’ll probably have the accessibility you need.  If a well-developed and extremely capable system is more important to you than the way it looks, and you are a strict practitioner of GTD who wants a system that supports it masterfully, Toodledo is likely your best bet.

Developer: Toodledo

Website: http://toodledo.com