Overview
TodoMatrix is the task management application that I used previously. With this in mind, I’m documenting it as a baseline rather than as a product to consider. My primary reason for leaving it for another application is that it does not offer the span of device/platform compatibility that I need. Some folks who rely solely on their Blackberry or iPhone will be able to make due with this application, but there appears to be no plans by RexWireless to support Android, Windows or Mac, despite having promised many times since 2011 that a new web interface and an Android application are “very close” to being released.
Pros
TodoMatrix has all of the core features I would expect in a pure GTD application. It also allows me to create delegates from contacts in my address book for the purpose of assigning them tasks. Few systems allow you to do this and most require that the system generates an email notification or even require that they create an account.
Cons
TodoMatrix is only available on older Blackberry (version 6 and older Blackberry OS devices) and iPhone. There is a web interface that gives you limited access to your data, but it’s unattractive, inefficient to use, and does not support all the features of a mobile application.
Features
Below..
| Feature | Description | TodoMatrix |
| Tasks | Tasks | Yes |
| Subtasks | Subtasks | No |
| Projects | Projects | Yes |
| Contexts | Contexts | Yes, customizable |
| Quick-Add | Put tasks into my inbox either directly to the app or via email, being able to quick add is a plus | Yes |
| Move Tasks | Move tasks directly to projects from inbox with shortcut keys (as opposed to having to cut, browse, paste) | Yes |
| GTD Hierarchy | Organization hierarchy must include Projects > Tasks > Contexts > Tags | Yes |
| Focus Areas | I wouldn’t mind having another higher level of organization above projects, either as drawers to file projects in, areas of focus, or nested project folders as these things would let me separate Work, Home and Personal projects | No |
| Delegates | Assign tasks to delegates (this was done as free text or from a contact on TodoMatrix, which was nice) | Yes |
| GTD Statuses | Use of standard GTD task statuses (Next Action, Waiting, Someday) | Yes |
| Due Dates | Set a deadline/due date | Yes |
| Delegate Due Dates | Set a deadline by which a delegate needs to complete a Waiting For task | Yes |
| Reminders | Set at least one reminder for the task (TodoMatrix allowed up to three reminders for the task and one for the delegate’s due date) | Yes |
| Recurring Tasks | Create recurring tasks | Yes |
| Task Ordering | Order tasks (preferably by drag and drop) | Yes |
| Google Sync | Sync with Google Calendar is a nicety, but it’s not something I really need or even know for sure I would use | No |
| Notifications | Some sort of notification badge to let me know that I have tasks aging out | No |
| Views | Time- and context-based views so I can review all items due within three days, or all past due items, or all items with @phone context | Yes |
| Search | Search functionality to find tasks | Yes |
| Search Filters | Create and save complex search queries and views | No |
| Multi-platform | Multi-platform availability (Web, Windows, Mac, Android) that allows for both cloud storage and offline updates from app | No |
| Offline | Update task list locally while offline for sync later | Yes |
| Windows | Application that runs on the Windows platform | No |
| Mac | Application that runs on the Mac platform | No |
| Web | Application that runs on the Web platform | Yes |
| Android | Application that runs on the Android platform | No |
| iOS | Application that runs on the iOS platform | Yes |
| Free Trial | Try the application for free for a period of time (days) | 30 days |
| Subscription | Cost of subscription or Premium/Pro account | $60 OTLF |
User Interface
The user interface is acceptable on the iPhone. If you’re using a Blackberry, you probably don’t care how “pretty” the UI for the application might be. The web version is dated and unpleasant to use.
Developer: RexWireless
Website: http://rexwireless.com
Good review and thanks for it.
I have used ToDoMatrix, IdeaMatrix, AlertMatrix, RexDeskTop & Rexconnect,etc with my earlier BBs until I discovered to my surprise that Rexwireless seem not to be planning any update fpr BB 10. I have waited and I am running out of patience.
Do have an idea of a comparable alternative? Would like to see one that can combine Allen’s GTD & Covey’s FTF?
oca: It really depends on your needs. If you don’t need multi-platform support, I would probably recommend Nirvana just due to the ability to order tasks within a project. Otherwise, I would recommend Doit. Both of them annoy me since all created tasks are given a “Next” status. If you used todoMatrix, you’ll probably find this annoying too. If that could be remedied, I wouldn’t really have much complaint about either of them as candidates.