Overview
I recently evaluated Appigo’s Todo Cloud 7, formerly known as Todo Pro. It does just-short job of supporting the GTD process. For example, it doesn’t have project status (e.g., Next Action, Someday/Maybe, Waiting) or projects, though you could, in theory, use tags for the statuses. They use lists rather than projects, which aren’t significantly different in function, though you can also code tasks as projects, which allows you to create subtasks as though they were tasks in a project. The whole setup is kind of confusing and frankly, unnecessarily so.
The web platform is built on HTML5 and permits some simple drag-and-drop operations. Double-clicking a task opens a modal that allows you to update the task’s features. You can also select tasks for deletion or to drag them to a context, but that’s about it for bulk editing.
This is a premium service with a 14-day free trial.
Pros
- Partially cross-platform with support for Mac, apps for both iOS and Android.
- Supports subtasks, which many people find beneficial for task management.
- Allows you to collaborate easily when delegating a task.
Cons
- Windows users rely on a web-based app which requires internet access.
- Doesn’t support primary GTD task statuses.
- Can’t organize by anything other than due date.
Let’s see how the features compare against my list:
| Feature | Description | Producteev |
| Tasks | Tasks | Yes |
| Subtasks | Subtasks | Yes |
| Projects | Projects | Yes, limited |
| Contexts | Contexts | Yes |
| Quick-Add | Put tasks into my inbox either directly to the app or via email, being able to quick add is a plus | Yes |
| Move Tasks | Move tasks directly to projects from inbox with shortcut keys (as opposed to having to cut, browse, paste) | Yes |
| GTD Hierarchy | Organization hierarchy must include Projects > Tasks > Contexts > Tags | Yes |
| Focus Areas | I wouldn’t mind having another higher level of organization above projects, either as drawers to file projects in, areas of focus, or nested project folders as these things would let me separate Work, Home and Personal projects | No |
| Delegates | Assign tasks to delegates (this was done as free text or from a contact on TodoMatrix, which was nice) | Yes |
| GTD Statuses | Use of standard GTD task statuses (Next Action, Waiting, Someday) | No |
| Due Dates | Set a deadline/due date | Yes |
| Delegate Due Dates | Set a deadline by which a delegate needs to complete a Waiting For task | No |
| Reminders | Set at least one reminder for the task (TodoMatrix allowed up to three reminders for the task and one for the delegate’s due date) | Yes |
| Recurring Tasks | Create recurring tasks | Yes |
| Task Ordering | Order tasks (preferably by drag and drop) | No |
| Google Sync | Sync with Google Calendar is a nicety, but it’s not something I really need or even know for sure I would use | No |
| Notifications | Some sort of notification badge to let me know that I have tasks aging out | Yes |
| Views | Time- and context-based views so I can review all items due within three days, or all past due items, or all items with @phone context | Yes |
| Search | Search functionality to find tasks | Yes |
| Search Filters | Create and save complex search queries and views | No |
| Multi-platform | Multi-platform availability (Web, Windows, Mac, Android) that allows for both cloud storage and offline updates from app | Yes, limited |
| Offline | Update task list locally while offline for sync later | Yes |
| Windows | Application that runs on the Windows platform | Yes |
| Mac | Application that runs on the Mac platform | Yes |
| Web | Application that runs on the Web platform | Yes |
| Android | Application that runs on the Android platform | Yes |
| iOS | Application that runs on the iOS platform | Yes |
| Free Trial | Try the application for free for a period of time (days) | Yes |
| Subscription | Cost of subscription or Premium/Pro account | $99/yr |
User Interface
I don’t like the UI at all and frankly, I believe it hides or complicates the features the program offers. It’s bad enough that I would probably find myself reluctant to use the application.
Developer: Appigo
Website: http://www.appigo.com/todo-cloud-collaborative-to-do-app-service.html
